• The submitter confirms that all co-authors are aware of and agree to the content of the abstract and support the data presented. Furthermore, the submitter will be responsible for obtaining, and, upon request, providing proof that all authors have given permission for the submission of the abstract and agree on its content.
• The submitter confirms that all co-authors are aware that the presentation material is intended for publication should the submitted abstract be accepted to the ECCO Congress.
• The submitter has to provide potential Conflicts of Interests for all co-authors during the abstract submission.
Co-authors can be added via clicking on the “Add a new co-author” button.
An exisiting author can be edited by clicking on Pen Icon.
To delete an author, just click on the Trash Icon.
Please note, each abstract can have a maximum of 40 co-authors.
Name changes for the submitting author can only be done via the ECCO Office.
Please contact the ECCO Office via email (abstracts@ecco-ibd.eu) with any requests.
The personal details displayed in the submission system for the submitting author are coming from ECCO’s database, incl. City and Country. To change any details, please do so via the ECCO Portal directly.
The person submitting the abstract does not need to be the same person presenting onsite (if selected for OP or DOP). During the submission process you can add co-authors and at the same step change the presenting author by ticking the “is presenting author” box. The system will automatically change the presenting author.
Please note, it is not possible to have multiple presenting authors.
The submitter is automatically added to the list of authors. To delete the submitter from the list of co-authors, add another co-author first and delete the submitter from the list afterwards.
Once removed, the submitter will still be able to access & edit the abstract in the submission portal.
To change an institute or affiliation for an author, just click on the corresponding Pen symbol to edit the entry.
If multiple authors from one institute need to be added, it’s only necessary to enter the Institute details once. For every other author you can choose from the drop-down button “Select Institute” already entered details.
In the co-author’s list choose the respective author and click on the pen symbol to edit.
Then under the author’s entry, click on the button “Create another institute”
Enter the data accordingly and save the new entries.
In the co-authors overview, the new entry for institutes will display then the multiple institutes as follows:
The system will automatically update and display the affiliation numbers for all authors.
Please refer to the CoI Management section for the improved process for CoI upload.
There is no separate field to indicate a sponsorship or funding statement for an abstract. If such a sponsorship exists, please add it under the presenting author’s CoIs, under the section “Others”. E.g. “Other: Sponsor of Study: Company XYZ”
As of ECCO’26, all abstracts will be published with the respective Conflicts of Interests (CoI) for each Co-Author.
To simplify the procedure of uploading the CoIs, a new feature has been added to the submission process. When adding each co-author, a check can be run via the ECCO database, if the co-author has already submitted CoIs in their profile.
Please inform the ECCO Office in case there are any technical issues or if you have any queries about this process.
• For each co-author the CoI information must be provided. In case you cannot move on from the co-author page, please double-check for each author if the CoI field is filled.
• Each delegate who has a profile with the ECCO portal can update their CoI information via the ECCO Portal. The collection period will be from beginning of September 2025 to November 3, 2025. Then the ECCO profiles will be locked and CoI information cannot be entered anymore.
To add a co-author, please enter their Names and E-mail address. To continue with the check, you can click on find author.
A pop-up window will appear with existing entries from the ECCO database. If an exact match has been found, you will see the full email address. In this case, please select the author and click on “
”
With this step, the author’s credentials are being taken over automatically.
If the added co-author does not have CoIs in their profile, please enter the CoI information manually in the respective text box.
In case the co-author has no conflicts, please click the “No conflicts” button.
Don’t forget to click “Save co-author”, to add the author to the co-author’s list.
The search is based on the entered email address and not the name. If no perfect match is found for the E-Mail address, the system will suggest similar entries.
In this case, please click on “
” and enter the co-authors details manually.
In case your co-author is not listed in the pop-up box, you can still add all details manually.
Please make sure to fill in the Institute, Department, City & Country, as well as the Conflicts of Interests accordingly.
In case there is no entry in the database, the pop-up window will not open. In this case please continue as well with the manual entry of all the data.
As a submitting author you are required to review and confirm your own CoI information. In case you did not do this step, a pop-up window will open reminding you to do so.
Please follow the instructions as shown above.
• Abstracts may include graphics and pictures (max. 2 per abstract). Image format should be jpg or png.
• The max. size of an image is 1,5 MB and 800x800 pixels. Make sure that the resolution of the image is at least 300dpi.
• Tables should be added as an image.
• Captions & footnotes to images and tables should be included within the image.
• Make sure to name your uploaded images in a unique way, e.g. family name of submitting author and key words of your study or research.
• Only use the latin alphabet or numbers to name your images.
In the section “Abstract Handling” there are the four text sections (Background, Methods, Results & Conclusion), where the abstract text is entered. For each textbox there is an image upload icon.
By clicking on this icon, a pop-up window will open. First step is to upload the respective images via the button upload.
This will open an explorer window, where the image can be selected from the local PC or drive. It is possible to upload all images at once before placing them in the different abstract text boxes. All uploaded images will then be visible in the pop-up window.
The next step is to insert the image in the abstract text by first selecting the respective image and then clicking on the button Insert.
The image should now be added to the abstract text.
In the text box “Alternate text” it’s possible to rename the file from the original file name to something else, e.g. Table 1, Image 1 etc. Please note, the new name is not displayed in the abstract.