Terms and Conditions

ECCO’21 Virtual Congress – Terms & Conditions for Registration

July 2-3 & 8-10, 2021

1 Data Privacy Statement according to GDPR

The ECCO IT HUB processes personal data in line with the principle of transparency and fairness. Please carefully review the ECCO Privacy Policy according to GDPR for further information.

2 Congress Registration Fees

The following fees apply for the ECCO’21 Virtual Congress, July 8-10, 2021:

FEE IN EURO (INCLUDING 20% AUSTRIAN VAT)	EARLY REGISTRATION UNTIL May 5, 2021	LATE REGISTRATION UNTIL June 16, 2021	ONLINE REGISTRATION AFTER June 16, 2021
ECCO Member Congress registration fees:
Regular/Regular (Y-ECCO) Member Congress fee	210.-	270.-	330.-
Nurse Member Congress fee	50.-	80.-	120.-
Affiliate Member Congress fee¹	50.-	80.-	120.-
Non-Member Congress registration fees:
Non-Member Congress fee	520.-	570.-	640.-
Nurse Non-Member Congress fee²	300.-	320.-	450.-
Affiliate Non-Member Congress fee³	300.-	320.-	450.-
Patient Advocate Congress fee⁴	50.-	50.-	50.-
Exhibitor registration fees:
Exhibition Congress fee⁵	120.-	120.-	120.-

¹ Students/PhD Students registering at the Affiliate Member Congress fee must upload a certificate of their Student/PhD Student status during the registration process. If no certificate is being uploaded, the registration process cannot be completed.

² Nurses registering at the Nurse Non-Member Congress fee must upload a certificate of their current nurse status and registration number during the registration process. If no certificate is being uploaded, the registration process cannot be completed.

³ Students/PhD Students, and delegates with the following professions may register for the Affiliate Non-Member Congress fee: Dietitian, Pharmacist, Psychologist. All delegates registering at this fee must upload a certificate of their professional status/Student or PhD Student status during the registration process. If no certificate is being uploaded, the registration process cannot be completed.

⁴ Patient Advocates registering at this fee must upload a proof of their membership of a Patient Advocate Association during the registration process. If no certificate is being uploaded, the registration process cannot be completed. Please note that you might not have access to industry sponsored satellite symposia.

⁵All exhibitors (industry representatives) will be charged an exhibitor congress fee giving them access to the virtual exhibition hall, industry sponsored satellite symposia, congress abstracts and certificate of attendance.

Registration is restricted to all healthcare professionals affiliated with the field of IBD, industry representatives, patient representatives and press.

The early/late registration fee only applies if the full amount is credited to the congress account before the respective payment deadline (see Point 4.3 Payment Deadline / Late Payment). Registering before the respective deadlines without making an actual payment by the payment deadline is not sufficient for obtaining the respective fee. If the payment is not received by the payment deadline, the registration will be changed to the higher registration fee.

All references to a date or a deadline, mentioned in this document, refer to the Central European Time Zone (CET).

The following fees apply for virtual Educational Activities, July 2-3, 2021:

IN EURO (INCLUDING 20% AUSTRIAN VAT)	REGISTRATION FEE
1^st ECCO Postgraduate Course in IBD	65.-
2^nd Guideline Methodology and GRADE Workshop	40.-
3^rd ECCO Basic Imaging Workshop in collaboration with ESGAR¹ Group 1	120.-
4^th School for Clinical Trialists	40.-
6^th D-ECCO Workshop	40.-
6^th H-ECCO IBD Masterclass¹	65.-
5^th Advanced ECCO: EduCational COurse for Industry²	600.-
7^th Y-ECCO Basic Science Workshop¹	65.-
8^th ECCO Ultrasound Workshop Advanced in collaboration with ESGAR¹	80.-
8^th P-ECCO Educational Course¹	65.-
9^th SciCom Workshop¹	65.-
10^th S-ECCO IBD Masterclass¹	120.-
12^th N-ECCO School	Upon invitation
15th N-ECCO Network Meeting	20.-
19^th IBD Intensive Course for Trainees	Upon invitation

¹50% reduction for Y-ECCO, Affiliate & IBD nurse Members; ²EUR 400 for ECCO Corporate Members

3 ECCO Member Registration / Membership Payment

ECCO Members must pay their ECCO Membership fee 2021 before registering to the congress (no refunds). Please allow approximately 5 working days between the payment of the membership fee and the date of the congress registration.

We strongly advise to pay the membership fee well in advance to avoid troubles when registering close to the congress registration deadlines.

No refunds will be processed, neither if delegates submitting and paying their registration fee as non-members become ECCO Members at a later stage, nor if ECCO Members incorrectly register at the non-member congress fees.

It is the sole responsibility of the group leader to ensure that they have the correct account details for their delegate. No refunds are provided in case a current ECCO Member has been registered on a Non-Member account.

4 Invoicing & Payments

All payments must be made in Euro. Down payments cannot be accepted.

Access to the ECCO Virtual Congress will be granted only once the full registration is paid.

4.1 Invoices:

All invoices are issued electronically. The correct invoice address must be entered during the registration process online.

It is essential that you select the right nature of the relation as B2C (Home address) or B2B (Business address). The abbreviation B2C stands for business-to-consumer and B2B stands for the business to business. Please note that the terms & conditions and VAT may vary accordingly.

For B2B clients with a registered European VAT number, it is required to enter this number with the invoice address in the provided field, while B2B clients without a European VAT number need to indicate their entrepreneurial (tax) ID number.

Invoices issued are final, and cannot be changed. In case of any modifications (e.g.: VAT number and/or invoicing address) after an invoice has been issued an administrative fee of 5% of the total invoice amount will apply.

4.2 Payment methods:

4.2.1 Payment by Credit card (Visa, MasterCard only)

You can pay the outstanding amount online by credit card (up to a maximum amount of EUR 5,000). Please use our online registration system and log in with your username and password.

Please follow this link and log in: ECCO Portal

Afterwards please select “Edit your registration” and “Pay Now”, to follow the steps until you have reached the payment process.

4.2.2 Payment by bank transfer

Please transfer the outstanding amount to the following account:

Account Holder:	OCEAiN – Organisation, Congress, Emotion, Association, iNnovation GmbH
Account Name:	Congress registration
IBAN:	AT45 2011 1297 3243 4601
BIC / SWIFT Code:	GIBAATWWXXX
Bank Name:	Die ERSTE Bank
Bank Address:	Taborstraße 26, 1020 Vienna, Austria
Account Number:	297 324 34601
Bank Code:	20111

Please process the bank transfer free of charge for the beneficiary and indicate the name of the delegate and the invoice number on the transfer form.

Payments by bank transfer are only possible until June 23, 2021 (Late registration payment deadline). After this date, all open payments must be paid by credit card (Visa/MasterCard only).

4.3 Payment Deadline / Late Payment

In case the full amount of your early registration fee has not been received by May 12, 2021, the late registration fee will automatically become effective.

In case the full amount of your late registration fee has not been received by June 23, 2021, the online registration fee will automatically become effective.

Registration payments that are sent too late may not be credited to the congress account by the time the congress starts. E-Vouchers cannot be activated if there are any outstanding payments.

After June 23, 2021, all unpaid registrations are considered cancelled. Cancellation charges will apply as outlined in point 7.

All references to a date or a deadline, mentioned in this document, refer to the Central European Time Zone (CET).

4.4 Bank Transfer Charges

All bank charges for the transfer service must be paid by the delegate.

4.5 Overpayment / Double payment

In case of overpayment or double payment, refund requests must be accompanied by a valid proof of such circumstances.
Requests for refunds need to be sent to the ECCO Office up until 1 month after the ECCO’21 Virtual Congress. Requests submitted after this period will not be considered.

5 Group Registration

Group registrations (buying e-Vouchers) must be set-up and processed online through the ECCO Portal. The rates for registration follow the deadlines indicated above. All registrations should be made through one group contact person, responsible for managing the group’s registration.

5.1 Provision of delegate’s details

Please note group coordinators need to provide their delegates with their unique e-Voucher, then the group delegates have to activate their e-Vouchers (full name, institution/company, compliance, profession) on the ECCO Portal by June 16, 2021. In case individual contact data is not provided by that date, the registration becomes invalid and will not be refunded. Company address and company email address as registration data for the delegates cannot be accepted. Applicable CME credits and certificates are not guaranteed to delegates registered with incorrect information.

As soon as e-Voucher has been activated, this delegate’s registration is subject to the Cancellation policy as outlined in point 7.

5.2 Duplicate registrations

It is the group leader’s sole responsibility to ensure that each delegate is only registered once. Double registrations can be cancelled, but are subject to ECCO’s Cancellation policy as outlined in point 7.

5.3 Time limit for Group Registration

After Late Registration Payment Deadline June 23, 2021, no group registration can be done online.

6 Name changes

A cancelled registration can be taken over by another delegate (= name change) free of charge until June 9, 2021. After that date the name change is treated like a new registration and must be fully paid.

7 Cancellation of Registration

The contractual relationship ends with the termination of the ECCO Congress. The exact duration can be found in the program information.

Each contractual partner is entitled to terminate the contractual relationship in written form with immediate effect if there is an important reason and in line with the following specifications:

Cancellation by the congress organiser:

Important reasons that entitle the provider to terminate for an important reason are in particular: violations of contractual provisions; if, despite a reminder and setting a grace period of 14 days, payments are not made by the agreed due date; other significant unreasonableness that make participation of the delegate un-reasonable for the provider, such as the declaration of an official quarantine on the delegate.

If the provider withdraws from the contract for good cause due to the exclusion of the delegate, the provider retains the right to payment of the participation fee in the proportion of the services provided up to the withdrawal from the contract. Any further claim for damages remains unaffected.

Due to the long-term planning of the ECCO Congress, the organiser reserves the right to make organisational changes to the program, e.g. Changes to dates, speakers, locations, etc. There is no entitlement to full or partial holding of the ECCO Congress. The delegate will be informed in time of changes, postponements or cancellations. All delegates in the ECCO Congress have the opportunity to consume the services and content offered electronically, which represents an equivalent replacement for the services and content offered on site.
Cancellation by the delegate (B2C consumers = not having a VAT or TAX ID number) of the online registration order within 14 days:

If the participation is concluded in particular by telephone, fax, email or letter and the delegate is a consumer within the meaning of the KSchG (Austrian consumer protection law), the delegate has a right of withdrawal within 14 calendar days from the conclusion of the contract (confirmation of registration). If so, the delegate has the possibility of withdrawing without giving reasons, which has to be done in written form (address, fax number, email). The withdrawal is made in time if the declaration is sent within the deadline.

The right of withdrawal is excluded if the delegate has requested access to the ECCO Virtual Congress 2021 or/and Educational Activities prior the 14-day withdrawal period.

Any cancellation must be notified in writing to the ECCO Office (This email address is being protected from spambots. You need JavaScript enabled to view it.).
Cancellation by the delegate of the online registration order after payment and/or beyond 14 days:

The terms and conditions for cancellations of registrations apply both for unpaid and paid registrations. If a registration has been made, but has not yet been paid, the below cancellation terms apply as well.

In case of a cancellation the following fees apply:

Cancellation until May 12, 2021: a refund of 50% of the registration fee is granted.

If a cancellation is received and the registration has not yet or only partially been paid, an invoice with a cancellation fee for the full registration amount (50% of the registration amount for cancellations until May 12, 2021) will be issued.

All refunds will be processed after the congress.

Cancellation after May 12, 2021: no refund can be granted.

A cancelled registration can be taken over by another delegate (= name change), see point above.

All references to a date or a deadline, mentioned in this document, refer to the Central European Time Zone (CET).
Should a delegate not attend the congress, for whatever reasons, no claims for refunds or waiving of registration fees can be made.

8 Liability & Disclaimer

ECCO reserves the right to retain the entire registration fee in the event that ECCO Congress cannot be held or must be moved or changed due to “Force Majeure" meaning an event beyond the reasonable control of ECCO, which prevents ECCO from complying with any of its obligations, including but not limited to pandemic or epidemic situation and other major risk.

If the IT suppliers and utility providers are prevented from making the congress available online to the delegate or if the organiser cannot organise the congress in the event of war, mobilisation, disasters, severe weather conditions, strikes, lock-outs, governmental lock-down in Austria, fire, official prescriptions, explosions, acts of terrorism or other circumstances of force majeure outside the organiser´s control or influence, irrespective of when it occurs, then the organiser cannot be held liable by the delegate. The organisers are acting as agents.

The delegate acknowledges that they have no right to sue the organisers for damages should the Congress not be held or postponed for unexpected political, economic reasons and "Force Majeure".

If you are not able to attend the congress, recorded webcasts of the Scientific Programme and all Educational Courses will be available in the ECCO Portal on demand until 31^st of October 2021.

ECCO shall not be liable for disruptions in data transmission caused by technical errors or configuration problems on the delegate’s side.

It is the duty of the delegates to ensure that they have an ECCO Account, checked in with their personal login details in the ECCO Portal before the start of the ECCO Virtual Congress.

A delegate at the ECCO Virtual Congress can choose to share personal information as well as personal opinion in public debates with the other delegates. The content of all postings and the contribution to public debates is solely the responsibility of the delegate who chooses to actively share information. The congress organiser cannot be held liable for this posted content, while the Congress organiser reserves the right to edit, rectify or delete postings of delegates for good faith or legal reason.

Only written arrangements are binding. With your registration you authorise the organiser to use all registration data given in the registration form for the computerised handling of the congress and further communication with all respective suppliers.

Austrian law shall apply and place of jurisdiction is Vienna.

9 Insurance

The registration fee does not include delegate’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Delegates are advised to take out adequate personal insurance.

10 Photographs – Virtual screenshots - Videos

As event organisers, ECCO and OCEAiN reserves the right on the legitimate interest to use ECCO Congress photos and film footage of the official ECCO photographers and film team in which you might be captured. These photos and film footage are intended for reporting about the event on the ECCO Website, in the ECCO eNewsletters, in promotional material (such as Congress break slide) and in printing material (such as the ECCO Anniversary Book series).Should you wish to object to the use of a specific photo or film footage, you can address the ECCO Office as outlined in point 7 of the ECCO Privacy Policy https://www.ecco-ibd.eu/data-privacy-statement.html.
If you participate in the ECCO App and/or an ECCO virtual event, you can choose to share your personal information as well as your opinion in public debates with the other participants.

The content of all postings and the contribution to public debates is solely your responsibility as participant who chose to actively share information. Neither ECCO or OCEAiN nor their expert volunteers or staff members can be held liable for this posted content, while ECCO and OCEAiN reserve the right to edit, rectify or delete postings of participants for good faith or legal reason.
- Self-management of consent-based data of ECCO Portal Account used for single-sign on solution in ECCO App: your first name, last name, and email address (= you can reject that the ECCO Portal data is shared with the ECCO App)
- Self-management of data storage and data subject rights (= the users can delete themselves): social media, website, address, job title, biography, company, country, topics of interest, portrait picture, written chat contributions
- No data storage; self-management of data subject rights in live engagement (= you can decide themselves when to turn on/off the camera/mic/screen sharing): camera image, audio transmission, image and screen sharing
- While text postings on the social wall can be deleted by you on your own (= self-management of data subject rights) and with this deletion also the answer comments, you cannot delete on your own your answer-comments to postings. You may withdraw your consent regarding consent-based data at any time. The withdrawal of your consent shall not affect the lawfulness of processing based on consent before its withdrawal.

For further details, please refer to the ECCO Privacy Policy: https://www.ecco-ibd.eu/data-privacy-statement.html

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